Key Responsibilities:  

• Organise small sized events including conferences, table top exhibitions, dinners and other meetings from conception to completion with guidance and support of a manager

• Work as part of a team delivering the operations for medium/ large conferences and exhibitions, supporting on various key tasks with guidance and support of a manager

• Support with the running of virtual events, platform set up, speaker liaison, design features and live stream coordination.

• Manage exhibitor and sponsor logistics to ensure all sponsor and exhibitor packages are fulfilled as sold by the portfolios

• Production and timely communication of correct and detailed technical manuals for exhibitors with support of manager

• Send speaker communications and manage all speaker requirements to ensure that the conference programmes run smoothly

• Arrange travel and accommodation for staff and speakers within a pre-set budget

• Respond quickly and calmly to requests from speakers, sponsors and exhibitors pre-event and onsite

• Work closely with the Portfolio Directors, Producers, the project team and other Operations team members to seamlessly deliver the event

• Manage the costs, prepare and report event budgets including raising purchase orders, obtaining final costs and signing off invoices with manager support

• Manage suppliers and orders for all event signage, AV, venue, catering, sponsored items with guidance from manager

• Develop a thorough understanding of health & safety principles and ensuring all parties are in compliance. Assist with all show health & safety related documentation and constantly look to improve knowledge and experience in this area

• Assist the Operations team with any other ad hoc tasks as required. Includes ad hoc administration tasks as required by the Manager or Head of Operations

• Demonstrate clear and effective communication of ideas and processes

• Methodical filing and record keeping

• Post show evaluation and development

• Available to travel worldwide

• Attend training courses as directed by Line Manager

• Collaborate with other operations teams across the business and take part in working groups

• Build strong relationships with our customers and deliver great customer service when dealing with exhibitors and delegates.

Knowledge, Skills & Behaviours:

• Experience in the conference and exhibition industry is desirable

• Organised and methodical

• Strong social and communication skills

• Able to deal with a broad range of people

• Self-motivated and able to take responsibility

• Keen to embrace and learn to use new technology and IT systems

• Able to work within a team

• A customer-first mind-set

• Adaptable

• Problem solver

• Good attention to detail

• Able to manage time effectively

• Work calmly under pressure

• Prepared to work long hours and weekends

Clarion Events is one of the world’s leading event organisers, producing and delivering innovative and market-leading events since 1947. (https://clarionevents.com/welcome)   

Clarion Events embrace diversity and equal opportunities in all that we do. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.  

Clarion is private equity backed and owned by Blackstone. Blackstone is one of the world’s leading global investment funds, investing capital for the long term in order to build successful, resilient businesses. (https://www.blackstone.com/)    

Our purpose is to deliver exceptional customer outcomes and experiences, by making every connection count.   

Our vision is we want every one of our products to be a market leader in customer satisfaction and delight. 

Benefits

Equal Opportunities

We encourage employees to be open and confident and recognise that every member of the team makes a vital contribution.

Clarion embraces equality, diversity and inclusion and seeks to promote these principles in all of our business activities.

When recruiting new employees or providing opportunities for promotion, we will:

• Recruit, develop and retain the most talented people, regardless of background, and make the best use of their talents;

• Ensure that no person is unlawfully discriminated against;

• Select the best person for the role based on their skills, qualifications and abilities.

This statement sets out our commitment to equal opportunities and to preventing discrimination in the workplace.